Help For The Organizationally Challenged

Help For the Organizationally Challenged

If organizational fix it expert, Peter Walsh, suddenly appeared at your office, what would he find?  A desk that he can hardly see because of all the papers strewn across it?  A half drank cup of coffee with mold forming on top?  Would he turn around and almost trip over a box of files in the middle of your floor?

 
When my life has gotten out of balance, my house reflects it.  As perplexing as what came first: the chicken or the egg, I don't know if my feelings preceded the clutter or whether the clutter contributed to my feelings. Nevertheless, the laundry is piled up.  Shoes are in the same place where I stepped out of them. Outfits from the week are thrown across the chair, the foot of the bed and the ironing board.  Stacks of papers and my laptop are on the floor by my bed.  And life is equally chaotic.
 
The National Association of Professional Organizers (NAPO) website had some alarming statistics:
 
  • 48% of American executives admit to having a messy desk but claim to know where everything is. In contrast, 12% say that although their desk appears organized, they have no idea where to find anything.
  • Executives waste six weeks per year searching for lost documents.
  • Disorganization costs businesses valuable time and money. According to a recent study, the average U.S. executive wastes six weeks annually searching for important documents lost in clutter According to a recent Esselte study. In fact, for an employee who earns $60,000, that time lost costs the company a staggering $6,290.
  • The average U.S. executive wastes six weeks per year searching for missing information in messy desks and files. (That translates into one hour per day.)
  • 42% of adults report that too often they feel that 'life is a treadmill and I can't get off
  • 59% of all Americans say they are too busy
  • 60% of Americans feel they do not have enough time to get everything done
  • 65% of people described themselves as "very" or "insanely" busy

Too often, to cut corners, business owners try to do everything themselves.  The results?  Lost time.  Compromised productivity.  Money down the toilet.

 
Enter stage right, the bookkeeper.  Unlike a CPA whose services are more specialized, a bookkeeper is more detailed.  He makes sure your financials are properly handled and maintained.  Though knowledge of Quickbooks is a preference on most job ads, I've met many bookkeepers who knew the software but whose organizational skills were lacking. One does not work well without the other.  What good is entering bills into the accounting system, but when it's time to pay them, he can't figure out where he put them?
 
Being organized is key.  One of my girlfriends put it like this.  "When you can tell someone exactly where things are in your kitchen and it's actually there, you're organized," she said.  She was describing me.  Over the telephone, I could tell her the drawer and what it was underneath.  More recently, I was talking with a client whose family member was about to see the office for the first time.  "Well, my desk is straightened up," I said.  "Your desk is always straight," responded my client.  Take it from me, the way your bookkeeper leaves his or her desk says a lot about how they handle your financials.
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Odyssey Administrative Services, LLC is a dynamic bookkeeping and administrative services company, bringing skill and insight to its clients.  With over eleven years in cash and accrual accounting and thirty-one years in administrative support , OAS specialists work with clients, CPAs and tax preparers to organize and maintain vital financial records.   To hear more about our services, email us at info@odysseyadministrativeservices.com or call us at 919-801-8934.

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